State warns Utah businesses of misleading letters

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SALT LAKE CITY — Francine Giani, executive director of the Utah Department of Commerce, is warning that misleading letters are being sent to Utah businesses instructing owners to pay $150 for an annual records solicitation form to an entity with a name that sounds like a government agency.

The letter is from a “Utah Council for Corporations,” which does not exist in the state. The letter directs companies to a Salt Lake City address for payment. The mailer asks companies to update shareholders, directors and officers on a records form that is not sanctioned by the state.

“With Utah’s reputation as the best state for business, it is extremely concerning that a company would look to profit off those businesses who are supporting and growing our state economy,” Giani said in a statement.

The language in the letter, the annual records solicitation form and the printed payment envelope appears to be a government notice. State regulators warn companies may assume that by submitting these forms and payment that this document will be filed with the Division of Corporations and Commercial Code, which is untrue.

“This mailer is disingenuous. The Division of Corporations and Commercial Code does not send out an annual records solicitation form. If business owners are confused, they should contact our division directly,” Kathy Berg, division director, said.

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